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Five end-of-year HR reminders to send employees before 2021

Five end-of-year HR reminders to send employees before 2021

Check These Items Off Your List Before 2021

As the end of the year approaches, it’s easy for many organizations to go into autopilot. But for HR departments, this is actually a key time to set your workplace up for success in 2021.

Sending these reminders to employees will reduce administrative headaches come January 1, and will set everyone up for success in the new year.

Here are five HR reminders to be sure you send before employees take off for the holidays.

 

FIVE HR REMINDERS

1. Update Personal Information

Employees should make sure addresses and contact information are up to date for W-2s and ACA forms in the New Year. With BerniePortal, employees can easily check this information and make changes on their own.

 

2. Submit FSA Information

Do employees have Flexible Savings Accounts? Be sure to remind them to submit FSA receipts before the end of the year. 

Also, keep in mind that some FSAs don't roll funds over from year to year. With that said, FSAs are surprisingly flexible when it comes to what qualifies as an expense—meaning employees can make the best use of their dollars before 2021.

Additionally, the CARES Act made major changes to FSA requirements. When sending reminders to your employees, don't forget to include this information.

 

3. Check PTO Status

Is your organization’s PTO policy ‘use it or lose it’? Employees may want to know this before taking off for the holidays. If PTO rolls over, employees should check their balance for 2021.

Likewise, considering conducting a PTO audit to ensure that your time-off policy isn't hurting your budget or the time you spend managing employee requests.  

 

4. Finalize Benefits Elections 

If your group plan has a 1/1/21 effective date, employees need to make sure they’ve completed all their benefits elections and are satisfied with their choices well before the end of the year.

Multiple reminders are typically necessary here. Because there are sometimes brief delays in getting new insurance information, you may want to remind employees to refill prescriptions before the new year, too.

 

5. Update HSA Contributions

There are new maximum contribution limits for health savings accounts (HSA) in 2021, so remind employees to update their contributions if they wish.

Another consideration is that COVID-19 will likely to continue to impact workplaces through 2021. Some dates and contribution limits could be shifted as the pandemic develops.

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