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Required Employee Notices: What HR Needs to Know

Required Employee Notices: What HR Needs to Know

In addition to day-to-day compliance concerns, HR must also adhere to strict legal requirements that protect employees and the organization, such as employee notices. HR pros spend a significant amount of time managing, distributing, and documenting employee notices in order to remain compliant with federal and state laws. And the rules can change with each new year!

With that in mind, here’s what you need to know about required employee notices each year.


What are Employee Notice Requirements?

As the year kicks off, it’s important for HR and employers to know they’re responsible for disclosing certain information to comply with a variety of labor laws and regulations. In many cases, the Department of Labor (DOL) requires employers to post information for employees either online or in a public area that’s highly visible.

For each compliance regulation, the DOL clarifies which types of employers must post or distribute notices that apply to their workplace or workforce. For example, some notice requirements only apply to federal, state, and local employees and not private workers. There are also notices that are only required in specific industries, such as manufacturing.


When are Employers Required to Notify Employees?

Since notices apply to a variety of situations, employers, and industries, there is no single compliance date for disclosing notices. However, employee notices can be classified by these five triggering events:


What Notices Are Employers Required to Post?

According to federal compliance regulations, employers must post specific posters in high-traffic locations that are clearly visible to current and prospective employees. Companies should also make these posters digitally available on the organization’s intranet in addition to posting them in the physical workspace.

At a minimum, these postings should include:

You can purchase these posters from companies like the Labor Law Compliance Center, which compile all relevant state and federal compliance notices, sometimes for as little as $10.


How an HRIS Can Help with Employee Notice Requirements

An all-in-one HRIS like BerniePortal can help with employee notice requirements. BerniePortal’s Compliance feature can:

  • Distribute notices.
  • Collect signatures.
  • Consolidate data.
  • Document compliance.
  • Monitor participation.
  • Send reminders to employees. 

BerniePortal helps HR pros focus on more strategic roles and empowers employers to spend less time on administration—and more time building the businesses they love


Additional Resources

Check out BerniePortal’s comprehensive Guide to HR Compliance, which covers federal labor laws that apply to most employers.

You can also stay informed, educated, and up-to-date with HR compliance and other important topics using BerniePortal’s comprehensive resources:

  • BerniePortal Blog—a one-stop-shop for HR industry news
  • HR Glossary—featuring the most common HR terms, acronyms, and compliance
  • HR Guides—essential pillars, covering an extensive list of comprehensive HR topics
  • BernieU—free online HR courses, approved for SHRM and HRCI recertification credit
  • HR Party of One—our popular YouTube series and podcast, covering emerging HR trends and enduring HR topics

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