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What is the EEO-1 Form and How Do I Fill It Out?

What is the EEO-1 Form and How Do I Fill It Out?

Employers can now file their EEO-1 forms for years 2019 and 2020 after the reporting for 2019 was delayed due to the COVID-19 pandemic. Find out what this form is, how to fill it out, and when it’s due this year.

Note: This article has been updated to reflect the most recent filing deadline extension, October 25, 2021.

 

What is the EEO-1 Form?

According to the Equal Employment Opportunities Commission (EEOC), the EEO-1 form, or the EEO-1 Component 1 report,is a mandatory annual data collection that requires all private sector employers with 100 or more employees, and federal contractors with 50 or more employees meeting certain criteria, to submit demographic workforce data, including data by race/ethnicity, sex and job categories.”

The survey, which is key to HR compliance, mandates that employers submit employment information that’s categorized by race/ethnicity, job category, and gender. This data is kept confidential.

The EEOC is an organization responsible for enforcing federal laws that make it illegal to discriminate against a job applicant for a variety of factors. For example, this includes a person’s race, color, religion, sex, national origin, age (40 or older), disability, or genetic information. Furthermore, the EEOC covers most employers with at least 15 employees. 

The EEOC investigates charges of discrimination and focuses on settling them when discrimination is found. If charges can’t come to an agreement, the EEOC may file lawsuits on the behalf of the individual, or the general public. In addition to investigating complaints and handling discrimination charges, the EEOC conducts outreach programs to prevent future cases.

 

Step-by-Step: How to Fill out the EEO-1 Form

Refer to the following HR Party of One video to review a step-by-step EEO-1 Form tutorial:

 

When is EEO-1 Reporting Due? And Other FAQs about the EEO-1

 

1. When is the EEO-1 due?

The form submission is now open and employers have until Monday, October 25, 2021 to submit data for both 2019 and 2020. (The deadline was originally July 19, which was then extended to August 23, but has now been extended again to October 25.)

 

2. Where can employers go to file the EEO-1 form?

Eligible employers can file the EEO-1 Form through the online portal at https://eeocdata.org/eeo1.

3. Where can I find a sample of the EEO-1 form?

A sample of the EEO-1 form can be found here.

4. Who is required to fill out the EEO-1 form?

According to the EEOC, companies that meet the following requirements must file an annual EEO-1 report:
  • Is subject to Title VII of the Civil Rights Act of 1964 and employs 100 or more people
  • Is subject to Title VII of the Civil Rights Act of 1964 and employs fewer than 100 people but is owned by or corporately affiliated with another company so that the entire enterprise employs 100 or more employees
  • Is a contractor for the federal government, or a first-tier subcontractor subject to Executive Order 11246, and employs 50 or more employees and operates with a prime contract or first-tier subcontract equivalent to or higher than $50,000

 

5. What information do employers need to fill out the EEO-1 Form?

  • Number of full and part-time employees during the specified workforce snapshot pay period selected by the employer 
  • All employees’ sex and race/ethnicity
  • Job categories of all employees, which can be classified using this resource 
  • Employer Identification Number (EIN)
  • DUNS, if federal contractor

 

6. Where do I find/collect the information I need to fill out the form?

Employers will need the employees’ demographic information, which should be self-reported by the employees. Employers should send a survey to employees in order to self-identify their race and ethnicity. Additionally, employers will need pay data, which can be found in the employees’ W-2 and hours worked. This is where a human resources information system (HRIS) like BerniePortal, which stores this information, comes in handy.

 

7. How do employers gather race and ethnicity information from employees?

According to the EEOC, the preferred method of gathering ethnicity information from employees is through employee self identification. According to the EEOC’s website, Employers should do this by offering employees the opportunity to self-identify and providing a statement about the voluntary nature of this inquiry for employees.

 

8. What if I’m filling out the form for the first time?

First time filers of the EEO-1 form will need to first register here.

 

9. Where can I go if I have more questions?

Employers are encouraged to visit the EEOC’s EEO-1 form website at https://eeocdata.org/EEO1/home/index.

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