From major holidays to key compliance and ACA deadlines, here’s everything you need to know about important HR dates for 2023.
Note: This calendar is also available as a downloadable PDF. Dates may be subject to change and will be updated accordingly. Follow the BerniePortal blog for the latest HR updates.
FIRST DAY OF PLAN YEAR AND ANNUAL NOTICES
*Dates are subject to change. Continue reading through our blog for the latest HR updates.
January 1 – New Year’s Day
January 2 – New Year’s Day observed
January 16 – Martin Luther King Jr. Day
January 28 – Data Privacy Day
January 31 – Forms W-2 & 1099 Distribution and Filing Deadlines (paper and e-file)
January 31 – Annual Form 940 Due (if quarterly FUTA taxes were not paid when due)
Black History Month
February 1 – Post OSHA Form 300A Summary through April 30
February 10 – Annual Form 940 Due (if quarterly FUTA taxes were paid when due)
February 20 – Presidents’ Day
February 28 – ACA Forms Paper Filing Deadline, including Forms 1095-B and 1095-C
March 1 – HIPAA Breach Notification
March 2 – CMS Creditable Coverage Disclosure
March 2 – OSHA Form 300A Due
March 4 – Employee Appreciation Day
March 8 – International Women's Day
March 13 – Daylight Saving Time Begins
March 31 – End of Q1
April 18 – Tax Day
April 26 – Administrative Professionals Day
Global Employee Health and Fitness Month
May 15 – Non-Profit Tax Returns Deadline, including Form 990
May 29 – Memorial Day
June 19 – Juneteenth
June 30 – End of Q2
Mid-Year Benefits Review – Remind employees to take advantage of any eligible voluntary benefits
July 4 – Independence Day
July 31 – Forms 5500 and 5558 Filing Deadline (for calendar year plans)
Compliance Check – Employee and benefits notices and compliance procedures
National Eye Exam Month
Back-to-School Reminders – This is also a great time of year to remind employees about dependent care FSAs and other benefits before school begins
September 4 – Labor Day
September 4-9 – National Payroll Week
September 30 – Summary Annual Report Furnished to Covered Participants
September 30 – End of Q3
PTO Check – Remind employees to check PTO balances before Q4
Fall Immunizations – Encourage flu shots and other seasonal vaccinations
National Disability Employment Awareness Month
October 3 – QSEHRA Notice Deadline (for QSEHRAs that begin January 1, 2023)
October 3 – RDS Application Due to CMS (for plan years beginning January 1, 2023)
October 9 – Columbus Day/Indigenous Peoples’ Day
October 14 – Medicare Part D Notice of Creditable Coverage Delivery to Plan Participants
October 16 – National Boss’s Day
October 31 – Halloween
November 5 – Daylight Saving Time Ends
November 10 – Veterans Day (observed)
November 11 – Veterans Day
November 23 – Thanksgiving
FSA Reminder – Remind employees to submit FSA receipts before EOY
December 25 – Christmas Day
December 31 – New Year’s Eve
December 31 – End of Q4
BerniePortal Review – Remind employees to update personal information in BerniePortal for W-2s, and ACA reports in the new year.
You can also stay informed, educated, and up to date on crucial HR topics by using BerniePortal’s comprehensive resources:
BernieU—free online HR courses, approved for SHRM and HRCI recertification credit
BerniePortal Blog—a one-stop shop for HR industry news
HR Glossary—featuring the most common HR terms, acronyms, and compliance
HR Guides—essential pillars covering an extensive list of comprehensive HR topics
HR Party of One—our popular YouTube series and podcast, covering emerging HR trends and enduring HR topics