Email Template to Acknowledge Receipt of a Job Application

A good recruiting process allows you to find the top and qualified talent quickly and efficiently, and a large part of recruitment involves communication with applicants. Using email templates helps maintain a high-quality, consistent experience for candidates during the application process. Use the following email template to acknowledge a candidate’s application.

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Why Hiring Managers Should Use an Applicant Tracking System (ATS) to Send Template Recruiting Communications

An applicant tracking system (ATS) is a software that helps an organization with all recruitment needs. With the right features, an ATS like BerniePortal streamlines recruitment messaging and saves hiring managers in the long run. HR can act as quality assurance over this process to ensure communications are consistent, effective, and compliant.

When Should You Send an Application Acknowledgment Email?

When recruiting top talent for your company’s open positions, sending timely emails with the right information keeps candidates engaged and interested in the job. For small- and mid-sized employers, these platforms help level the playing field, meaning you can better compete for top talent against big businesses. 

If and when a potential job candidate applies for a position within your organization, acknowledge the application within 24 hours. Whether this is an automated reply or not, it’s important to let the candidate know that their application was received. This way, candidates don’t feel the need to reapply or follow up.

Subject Line: Thank you for your application for [job title] - [company name]

Hi [candidate],

Thank you for applying for [job title] at [company name]!

I’d like to inform you that we have received your application. Our hiring team is currently in the process of reviewing all applications and we are planning to schedule interviews [timeframe- in the next two weeks]. If you are among the qualified candidates, you will receive an [email/call]from one of our recruiters to schedule a [phone interview].

Thank you again for taking the time to apply for the role at [company name].

Best,

[HR]